careers & internships

Job openings

Work at the Newport Art Museum

Careers at the Newport Art Museum

 

Current Job Openings

 

Registrar

Development Associate

Museum Gallery Guard

 

 

 

Registrar

(Part-Time, 2 1/2 days/week)

 

SUMMARY:

The Registrar oversees a growing collection of 2,000+ objects of American and contemporary art, including works on paper, sculpture, decorative arts, photographs, paintings, and new media. Manages the care and control of the collections on site, implementing and revising collection policies and overseeing object movement, both internal and external. Oversees packing and shipping of works of art. Manages the logistics of outgoing loans and paperwork, as well as copyright permissions paperwork. Implements and manages security procedures, organizes and controls storage areas and contracts for outside services when necessary.

 

RESPONSIBILITIES:

  • Catalogues works of art, which includes photographing them and maintaining and updating collection management software and digital images
  • Helps ensure adherence to art safety and security procedures
  • Serves as the point person and primary contact for security and building maintenance issues, contacting our vendors and consultants who repair and maintain these aspects of the museum when necessary
  • Assists with moving works of art within the Museum and its buildings and installing permanent collection works of art, along with preparator
  • Handles collections paperwork, such as copyright permissions, loan forms, and condition reports
  • Maintains the storage and collections spaces, keeping them orderly, well-organized, and clean (occasional vacuuming and dust removal)
  • Manages all aspects of monitoring the collections environment, including integrated pest management, temperature and humidity monitoring, light level monitoring
  • Prepares objects for exhibition, storage, transport, study, or photography
  • Assists with taking out, moving, and handling artwork at for the Collections Committee and Board meetings
  • Advises on special events and media access to collections and historic interiors
  • Keeps up-to-date on the field of collections management, developments in technology, and new methods of collections care
  • Generates and installs labels for permanent collection objects on display
  • Manages the production of new labels for objects in the Museum and outside on the campus, in consultation with the Senior Curator
  • Will handle/execute tasks related to the “Newportal” project, which involves making various collections in Newport available online to the public on a site maintained by a partner-organization; will attend Newportal meetings as representative of the Museum
  • In the long term, will conduct an inventory of works on paper and other museum objects
  • Keeps track of and orders collection care supplies (boxes, labels/tags, gloves, etc.)
  • Assists with other collections and curatorial tasks as needed
  • This is a part-time position requires availability during normal business hours as well as occasional nights and weekends, when needed

 

QUALIFICATIONS AND SKILLS:

  • A genuine interest in art and respect for the art object
  • A positive attitude
  • Strong interpersonal skills
  • Strong written and verbal communication skills
  • Enjoys coming up with solutions to challenges and improving upon procedures
  • The ability to multitask
  • The ability to work independently and to work as a member of a team
  • An interest in design; design skills are not required but are a plus (for making labels for permanent collection objects)
  • Strong organizational skills
  • A willingness to learn
  • Comfort with technology and some prior database experience
  • A willingness to take basic photographs of collection objects and some skills in Photoshop or other Image-editing software are a plus
  • Experience with Microsoft Office, particularly Word and some experience with Excel is helpful
  • Work may be performed indoors and outdoors throughout the campus and sometimes off-site
  • Position may require periods of walking, bending, stretching, climbing and enough physical strength to carry heavy works of art with help from others and smaller works unassisted
  • A minimum of 2-3 years of experience in collections management or care
  • A valid driver’s license
  • A B.A. or B.S. in art, art history, American studies, historic preservation, conservation, museum studies, library science, history, or a related field

 

To Apply:

Please include a cover letter, current résumé, three references and salary requirements. No phone calls please. All requests should be emailed to: jobs@newportartmuseum.org, with “Registrar” in the subject line. This position is a part-time, salaried position. Applications will be accepted until the position is filled. 
The Newport Art Museum is an equal opportunity employer.

 

The Newport Art Museum & Art Association, established in 1912, educates and inspires a diverse audience by collecting, preserving, exhibiting and interpreting historic and contemporary visual arts of the highest quality with an emphasis on the rich heritage of the Newport region, and integrates appreciation for the arts and art-making into all its programs. The Museum is fully accredited by the American Association of Museums.

 


 

Development Associate

REPORTS TO THE DIRECTOR OF DEVELOPMENT:

The Development Associate maintains all donor data to ensure the integrity and accuracy of the database. He/she helps execute the annual fund development plan through administrative support including appeals, gift entry and tracking, acknowledgements, queries and reports, and financial reconciliations. The Development Associate will assist with Museum special events and programs as necessary. He/she will be the primary contact for questions about membership and special-event registration.

 

Principal Responsibilities:

  • Process all gifts and memberships received by the Museum, including direct mail, credit card, online, matching gift, and in-kind donations, accurately and in a timely manner using the Raiser’s Edge database
  • Ensure acknowledgment letters are up-to- date and draft new letters as needed; mail acknowledgment letters in a timely manner
  • Run queries for research, analysis, and corrections, preparing reports as requested by the Director of Development and Executive Director
  • Prepare contact lists for online and direct mail fundraising campaigns, fundraising events, and membership drives
  • Communicate and coordinate with the Finance Department to ensure consistency between Raiser’s Edge and QuickBooks.
  • Enter and update donor information in Raiser’s Edge
  • Prepare and mail new member packets; coordinate the mailing of fundraising appeals, membership renewals and special inter-departmental communications and annual reports
  • Send renewal reports to the Director of Development for review
  • Answer donor membership questions and send membership information to potential members.
  • Provide administrative support for the grant application process as needed
  • Work with Raiser’s Edge tech support to keep Raiser’s Edge software updated
  • Other tasks as directed by the Director of Development
  • Maintain complete confidentiality of all Museum information

 

Required Education and Experience:

  • Proficiency in Raiser’s Edge software
  • Associate’s/Bachelor’s degree
  • Knowledge of fundraising processes
  • Outstanding organizational, interpersonal and public speaking skills
  • Proficient with Microsoft Office, including the ability to merge letters using Microsoft Word
  • Ability to manage multiple projects and deadlines simultaneously
  • Ability to work independently and in a fast-paced environment
  • Must be able to meet the required deadlines for gift entry and donor acknowledgment letters
  • Must have excellent attention to detail
  • Ability to learn new skills quickly and adapt to new challenges

The Development Associate should be extremely competent in working with membership databases and enjoy talking with donors and meeting people. He/she must also have an appreciation for Newport and its communities. Interest in art is a plus.

 

The culture of the Museum is one that values hard work, initiative, independence, teamwork, dedication, and getting the job done. Newport Art Museum’s staff is resourceful, hard working, flexible, tenacious, creative, and results-driven. We whistle while we work!

 

This is a full-time, non-exempt position with benefits, located in our office in the beautiful John N.A. Griswold House on the Newport Art Museum campus. The Newport Art Museum offers a competitive salary and a rich cultural work environment.

 

TO APPLY:

Please include a cover letter, current résumé, and three references. No phone calls please. All requests should be emailed to: jobs@newportartmuseum.org, with “Development Associate” in the subject line. Applications will be accepted until the position is filled.

 

The Newport Art Museum is an equal opportunity employer. The Newport Art Museum and Art Association, established in 1912, educates and inspires a diverse audience by collecting, preserving, exhibiting and interpreting historic and contemporary visual arts of the highest quality with an emphasis on the rich heritage of the Newport region, and integrates appreciation for the arts and art-making into all its programs. The Museum is fully accredited by the American Association of Museums.

 


 

Museum Gallery Guard

Summary:

The Museum Gallery Guard assists and monitors museum visitors in the galleries and on the Museum campus to assure a positive visitor experience and the proper maintenance

and protection of exhibitions.

 

Organizational Relationships:

Gallery Guards are part time employees, under the supervision of the Director of Visitor Services and Community Engagement

 

Primary Responsibilities:

  • Ensures the protection and safety of visitors, staff, the collection and the Museum’s physical facilities.
  • Maintains visibility to museum visitors, vendors and members of the general public in order to protect the artwork according to AAM standards of accreditation.
  • Checks for unusual conditions (HVAC not working, leaks coming in the galleries from the roof) and reports them to the appropriate administrator.
  • Helps maintain the appearance of the galleries, including inspecting the art objects, labels, and lights/furnishings for signs of change or damage. Reports any damage or change in condition of objects immediately to the Registrar or Curator.
  • Assists in opening and closing procedures.
  • Enhances the visitor experience by greeting the public in a pleasant and responsive manner, and assisting with way-finding.
  • Is knowledgeable about exhibitions, dates of exhibitions, gallery hours and special events in order to answer any questions from the public.
  • Is familiar with Museum emergency procedures including evacuation procedures, knowledge of exit locations, pull boxes and fire extinguishers, and preparation of incident reports, and implementation if necessary
  • Is available for special events and programs
  • Sits in place of the Visitor Services desk staff for lavatory and lunch breaks.
  • Is available to work regularly on weekends and occasional evenings
  • Professional dress is required.

 

EDUCATION, SPECIALIZED KNOWLEDGE, COMPETENCIES AND ABILITIES:

  • Minimum high school diploma or equivalent
  • 1 year experience working with the public, preferably in a Museum or Art Gallery setting
  • Excellent customer service skills, with the ability to be diplomatically proactive, friendly and authoritative
  • Ability to remain alert and focused for long periods of time, both during busy periods and when alone in the galleries, excellent attention to detail
  • Ability to stand for long periods of time
  • Strong interpersonal skills, including the ability to work with colleagues, artists, the public, Board of Trustees, donors and volunteers
  • Ability to represent the Museum with a high level of integrity and professionalism, adhere to museum policies and support management decisions in a positive, profession manner
  • Willingness to remain current on Museum programming with the ability to respond to  visitors’ inquiries
  • Must pass a criminal records check with no recent felony or serious misdemeanor convictions in security – related areas
  • An appreciation for art, art history and Newport history is a plus

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The Gallery Guard position requires extensive physical mobility – must be able to patrol multi-gallery and multi-building posts during the entire shift. Sound level in galleries varies from very quiet to noisy, depending on activity level. Must be able to communicate verbally both person to person and by text/cell and visually observe activity in the Museum. Occasional monitoring of outdoor campus required.

This is a part-time, hourly position requiring availability for weekend shifts, and occasional evening shifts.

 

To Apply:

Please include a cover letter, current résumé, three references. No phone calls please. All requests should be emailed to: jobs@newportartmuseum.org, with “Gallery Guard” in the subject line. Applications will be accepted until the position is filled. The Newport Art Museum is an equal opportunity employer.

 

The Newport Art Museum & Art Association, established in 1912, educates and inspires a diverse audience by collecting, preserving, exhibiting and interpreting historic and contemporary visual arts of the highest quality with an emphasis on the rich heritage of the Newport region, and integrates appreciation for the arts and art-making into all its  programs. The Museum is fully accredited by the American Association of Museums.