REPORTS TO THE DIRECTOR OF DEVELOPMENT:
The Development Associate maintains all donor data to ensure the integrity and accuracy of the database. He/she helps execute the annual fund development plan through administrative support including appeals, gift entry and tracking, acknowledgements, queries and reports, and financial reconciliations. The Development Associate will assist with Museum special events and programs as necessary. He/she will be the primary contact for questions about membership and special-event registration.
- Process all gifts and memberships received by the Museum, including direct mail, credit card, online, matching gift, and in-kind donations, accurately and in a timely manner using the Raiser’s Edge database
- Ensure acknowledgment letters are up-to- date and draft new letters as needed; mail acknowledgment letters in a timely manner
- Run queries for research, analysis, and corrections, preparing reports as requested by the Director of Development and Executive Director
- Prepare contact lists for online and direct mail fundraising campaigns, fundraising events, and membership drives
- Communicate and coordinate with the Finance Department to ensure consistency between Raiser’s Edge and QuickBooks.
- Enter and update donor information in Raiser’s Edge
- Prepare and mail new member packets; coordinate the mailing of fundraising appeals, membership renewals and special inter-departmental communications and annual reports
- Send renewal reports to the Director of Development for review
- Answer donor membership questions and send membership information to potential members.
- Provide administrative support for the grant application process as needed
- Work with Raiser’s Edge tech support to keep Raiser’s Edge software updated
- Other tasks as directed by the Director of Development
- Maintain complete confidentiality of all Museum information
Required Education and Experience:
- Proficiency in Raiser’s Edge software
- Associate’s/Bachelor’s degree
- Knowledge of fundraising processes
- Outstanding organizational, interpersonal and public speaking skills
- Proficient with Microsoft Office, including the ability to merge letters using Microsoft Word
- Ability to manage multiple projects and deadlines simultaneously
- Ability to work independently and in a fast-paced environment
- Must be able to meet the required deadlines for gift entry and donor acknowledgment letters
- Must have excellent attention to detail
- Ability to learn new skills quickly and adapt to new challenges
The Development Associate should be extremely competent in working with membership databases and enjoy talking with donors and meeting people. He/she must also have an appreciation for Newport and its communities. Interest in art is a plus.
The culture of the Museum is one that values hard work, initiative, independence, teamwork, dedication, and getting the job done. Newport Art Museum’s staff is resourceful, hard working, flexible, tenacious, creative, and results-driven. We whistle while we work!
This is a full-time, non-exempt position with benefits, located in our office in the beautiful John N.A. Griswold House on the Newport Art Museum campus. The Newport Art Museum offers a competitive salary and a rich cultural work environment.
Please include a cover letter, current résumé, and three references. No phone calls please. All requests should be emailed to: email@example.com, with “Development Associate” in the subject line. Applications will be accepted until the position is filled.
The Newport Art Museum is an equal opportunity employer. The Newport Art Museum and Art Association, established in 1912, educates and inspires a diverse audience by collecting, preserving, exhibiting and interpreting historic and contemporary visual arts of the highest quality with an emphasis on the rich heritage of the Newport region, and integrates appreciation for the arts and art-making into all its programs. The Museum is fully accredited by the American Association of Museums.